Code of Conduct
All members of the Witchwood community, including players and staff, must follow these guidelines:
- Treat everyone with respect.
- Follow the rules of safety.
- Do not threaten or intimidate people out-of-game.
- Do not harass participants, make them feel unsafe, or contribute to a hostile environment.
- If asked to stop any harassing behavior, comply immediately. “Clarify” or “Caution” may be used to clarify that a request is out-of-game.
- Do not sexually harass anyone, in-game or out-of-game. This includes public sexual behavior, sexual comments, and all forms of sexual assault.
- Do not physically assault others except as described by the combat rules of the game.
- Do not verbally assault anyone out-of-game.
- Do not discriminate or make jokes on the basis of out-of-game characteristics such as race, sex, sexual orientation, gender expression, disability, national origin, citizenship, or religious beliefs.
- Follow camp rules and insurance stipulations in regards to alcohol, tobacco, and fire. Do not smoke except in designated areas; do not litter with cigarette butts; do not consume alcohol at events where it is prohibited; etc.
- Do not have fires outside of established fireplaces or fire rings without the approval of a fire marshal. All fires must be attended, and a fire extinguisher, fire blanket, large quantity of water, or other means of fire suppression approved by a fire marshal must be readily on hand.
- Do not cheat. Follow and uphold the spirit and letter of the games rules to the best of your ability. If you feel the rules should be amended, contact the Rules Committee.
- Make a good-faith effort to uphold requests made by community members to keep them uninvolved in plots whose themes relate to their phobias, past traumas, or other similarly sensitive topics.
The code of conduct is not all-inclusive. Any action which creates an unsafe or hostile environment or which precludes fair game play may be reported to the conduct committee. The conduct committee may issue violations for actions not explicitly delineated in the code. Every member of the Witchwood community, staff and player, will be expected to sign the code of conduct before participating.
Procedure for Code Violations
If you experience harassment or if someone is making you uncomfortable, you are encouraged to inform a member of the Board of Trustees so we can address the situation.
If you feel there has been a breach of the Code of Conduct, you may file a complaint with the Conduct Committee by sending an email to firstname.lastname@example.org, or with any Board member.
The Conduct Committee will determine if the Code of Conduct has been violated. When a complaint is received, the Conduct Committee will appoint 3 individuals to investigate. They will preserve, over the course of the investigation, the anonymity of both the person who filed the complaint and the target. If preserving anonymity is not possible, they will alert the relevant parties to their intended course of investigation and receive consent from those persons before breaking anonymity.
- A first violation will result in a written warning. The Board of Trustees will privately present 2 copies of the warning, containing a brief summary of the violation, to the target of the complaint at or by the start of the next Witchwood event. The violator will sign in acknowledgment of their receipt of the warning. 1 copy of the warning will remain
on file with the Conduct Committee.
- A second violation of the Code of Conduct will result in the suspension of the individual from 1 Witchwood event.
- A third violation will result in the violator being banned from all Witchwood Roleplaying events for life.
- Serious offenses may bypass these 3 strikes, at the discretion of the Board of Trustees.
The current Conduct Committee is Christian, Ash, Beth A, Beth B, Ken C, and Nuance. They can be reached at email@example.com.